Operating a community’s Association is very much like running a corporation. In many cases, Associations are just that: million dollar corporations.
A true cornerstone of any successful business is a very closely managed administrative system; property management companies are no different. The primary administrative services of property management companies are as follows:
Preparation of Monthly Meeting Agendas and Packages
The Administrative team of the property management company will develop, implement and maintain a complete filing system of all the property management company’s documents and their official records of the community Association.
Such files as contracts, insurance policies and claims, financial records, year end reporting, resolutions, legal documents, meeting minutes, and agendas are all maintained by the Administrative team.
The Administrative team will assist in preparing notices and Board documentation as well as membership meetings and agendas in accordance with regulatory requirements.
Further to the meeting agenda, the Administrative team will also compile all relevant documents for the monthly meeting into a community member’s package that is distributed at the onset of the meeting.
This package contains data for homeowner’s to refer to with regard to those items on the meeting agenda. In addition, the Administrative team coordinates and attends all the meetings and makes any specialized arrangements under the direction of the Board.